Project Administrative Assistant

Summary:

The Global Peace Foundation (GPF) seeks a dedicated, highly organized, and detail-oriented Project Assistant to support the implementation of various department projects and initiatives including projects aimed at enhancing community resilience and peacebuilding.

This position will play a critical role in assisting with key program activities, providing high-level administrative support by supporting and conducting research, preparing statistical reports, handling information requests, and contributing to the overall development of the organization.

Further, they will perform routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling and managing small meetings.

• Start Date: Immediately
• Location: Detroit Metropolitan Area, MI  (Please note applicants must be located in the US and able to travel to the office M-F)
• Hours: Monday – Friday (on-site)
• Job Type: Full-Time
• Wage: $46,000 – $50,000 USD

Responsibilities:

Administrative & Organizational Development: 50%

• Support the cultivation and workflow processes related to partnership development and prospect outreach, including documentation of agendas, call notes, next steps and follow-ups.
• Utilize Salesforce to update organizational and contact records, including engagement points, next steps, and other workflows.
• Serve as the point person for managing next steps, follow-ups, and micro-strategies related to donor, partner, and stakeholder engagement.
• Assist in compiling relevant background materials, project data, and research to inform organizational growth and resource development strategies.
• Maintain organized records of project activities, reports, and stakeholder engagements to support continuous learning and future project development.
• Offer general administrative and operational support including managing project files, scheduling meetings, and supporting internal communications.
• Maintain complete and accurate records of relationship history, deadlines, compliance requirements, and funding priorities of funders.
• Work with resource development and finance departments to ensure that all proposals, grants, and gifts are appropriately tracked, processed, and acknowledged

Implementation Support: 30%

• Assist in the coordination and logistical support for the “Strengthening Communities Against Hate” project, including workshops, community events, and the multimedia awareness campaign.
• Coordinate scheduling, outreach, and tracking of outcomes for team program activities and resource development
• Collaborate with community partners such as faith communities, universities and community organizations.

Research: 20%

• Support data collection and analysis efforts, including gathering feedback from participants, measuring workshop outcomes, and tracking event metrics.
• Contribute to the development of community needs assessments by conducting research, analyzing data, and synthesizing findings.
• Assist in preparing internal reports and donor-required documentation, ensuring the accuracy and timely submission of all materials.
• Conduct literature reviews and compile research to inform program activities and strategies, ensuring evidence-based approaches in project implementation.

Other duties as assigned.

Qualifications:

• Passion for Global Peace Foundation’s peacebuilding mission; excited about engaging with many globally-minded stakeholders.
• A commitment to promoting peace, belonging, and community resilience.
• Either possess a Bachelor’s degree in International Relations, Social Sciences, Public Policy, Nonprofit Management, or a related field, or an equivalent combination of education, skills, and experience.
• 1-2 years of experience in resource development, program coordination, community engagement, research, or a related role in a nonprofit, university or similar setting.
• Exceptional interpersonal skills; ability to interact with external audiences, staff, and constituents at all levels of the organization, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient with high professionalism and confidentiality.
• Exceptional communication skills, written and verbal, proofreading, and research skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work under pressure and meet deadlines with competing priorities; prompt follow-through, attention to detail with speed and accuracy.
• Highly organized (email, calendar, etc.).
• Strong research and analytical skills, with experience in data collection and synthesis.
• Exceptional in MS 365, Google Workplace, Zoom, Salesforce CRM, Teamwork, and experience with data management tools or similar tools and technologies.
• Previous experience with nonprofits and working with diverse communities is a plus.
• Occasional evening/morning hours for international collaboration across time zones.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.